Sales Operations Specialist

Project & Operations Administrator (Sales Operations Specialist)

UNPAID Volunteer Role | Minimum 1 Year Experience Required | 3-Month Commitment

We are looking for a reliable and highly organized Project & Operations Administrator to help us build and manage the operational systems behind our business.

This is not a “virtual assistant” role.

We need someone who can help build structure, maintain organization, coordinate moving parts, and keep operations running efficiently as the business grows.

This role combines:

• Project coordination
• Operations management
• Systems organization
• Execution support

What You’ll Be Helping Build & Manage

You will help build, organize, manage, and maintain:

• Sales systems (HUBSPOT preferably)
• Onboarding systems
• CRM structure
• Closer coordination
• Reporting workflows
• Scheduling systems
• Communication pipelines

You will also help ensure these systems continue running properly daily.

Responsibilities

Operations & Systems

• Build, organize, and manage operational workflows (HUBSPOT preferably)
• Maintain CRM and backend systems
• Track tasks, updates, and follow-through
• Monitor reporting systems and operational records
• Help improve internal structure and workflow efficiency

Team Coordination

• Coordinate with our lead gen specialists, closers and appointment setters
• Track onboarding progress
• Follow up on tasks and responsibilities
• Help maintain communication flow across the team
• Ensure deadlines and deliverables are being followed

Project Support

• Assist with launches, projects, and internal execution
• Track timelines and deliverables
• Help move projects from planning to completion
• Identify bottlenecks or gaps in execution early

Who We’re Looking For

Someone who:

• Is highly organized
• Can help build, organize and manage sales/reporting systems (HUBSPOT preferably)
• Communicates clearly
• Follows through consistently
• Thinks proactively
• Can manage moving parts without constant supervision

Requirements

• Minimum 1 year experience in operations, administration, project coordination, executive assistance, or related roles
• Should be willing to commit for at least 3 months to this UNPAID VOLUNTEER ROLE
• Strong organizational and communication skills
• Ability to manage multiple responsibilities efficiently
• Ability to work with structure, deadlines, and accountability
• Familiarity with CRMs, dashboards, spreadsheets, sales/reporting systems/tools and operational tools

What You’ll Gain

• Hands-on operational experience inside a growing business
• Experience working with sales and operational infrastructure
• Exposure to building and maintaining real systems, workflows, and execution environments
• Practical experience most people never get access to

How to Apply

Send an email to [email protected] with:

• Your relevant experience
• Tools/platforms you’ve used before
• Why you’re interested in the role
• Confirmation that you can commit for 3 months
• A short voice note or video introducing yourself and explaining why you’d be a good fit