Process Specialist, GBS Finance Operations (AP)

The Procure-to-Pay Specialist is responsible for executing daily operational activities related to invoice processing, purchase order creation, document indexing, batching, and vendor-related transactions in an accurate, timely, and efficient manner.

Requirements

• Scan, index, and batch invoices into the system, ensuring accuracy in key fields.
• Perform data entry and validation of invoice information.
• Maintain orderly filing and record-keeping of documents for audit and reference.
• Support timely submission of invoices for matching and payment processing.
• Create Purchase Orders (PO) based on approved requests and supporting documents.
• Ensure timely grouping of IFS jobs and submission to Accounts Payable for processing.
• Monitor and help resolve Open PO items and daily problem logs by coordinating with Operations, Customer Service, and Finance.
• Send reminders to process owners for pending PO approvals before period closing.
• Raise VMA, PHC, or Credit Memos following the established P2P Operating Manual (POM).
• Audit and process employee expense submissions in Concur in accordance with Global Admin Procedures and Policies (GAPP).
• Process manual travel expense reports for countries not using Concur, using Walker and SAP.
• Handle related tasks such as History Correction Forms, manual cheque postings, and payment notifications to employees or AMEX.
• Review and process U.S. P‐Card transactions for proper documentation.
• Ensure compliance with policies, SLAs, and KPIs.
• Support troubleshooting, testing, and resolution of EER‐related issues.
• Contribute to process improvements and assist with documentation requests for internal and external audits.

Tagged as: Data Analysis, Excel