Sales Operations & Administrative Coordinator

Role Overview
We are seeking a highly organized and detail-oriented Sales Operations & Administrative Coordinator to support day-to-day order processing, reporting, and data management.
This is a part-time role (Monday–Thursday, 11:00 AM – 3:00 PM) focused on keeping our operational infrastructure running smoothly while supporting our sales team and supplier partners.
You must currently live in California to be considered for this position.
Key Responsibilities
Order ManagementALLProcess sample and daily orders (Monday–Thursday)
Coordinate with suppliers and logistics partners to ensure accuracy and timeliness
Resolve order discrepancies and track fulfillment
Data & Systems Management
Maintain and update:
oTech sheets
oProduct data
oTerritory assignments
oChannel classifications
Perform ongoing data entry and system cleanup to ensure accuracy across platforms
Accounts Receivable Support
Follow up on past due accounts
Communicate professionally with clients regarding outstanding balances
Reporting & Analytics
Prepare and distribute:
oSample usage reports
oSales incentive tracking reports
oOther internal reports (existing and newly developed)
Assist in building out new reporting tools and improving visibility
General Operations Support
Support internal coordination across sales, suppliers, and logistics
Assist in developing more efficient workflows and processes
Assist with chain item forms and submissions
Other Administrative duties as needed
Qualifications
2+ years experience in wine, spirits, or CPG distribution (preferred)
Strong proficiency in Excel / Google Sheets (formulas, lookups, data organization)
Experience with CRM, order management, or inventory systems
Exceptional attention to detail and organizational skills
Strong communication and follow-up discipline
Ability to manage multiple priorities within a structured daily schedule
What We’re Looking For
Self-starter with a high level of accountability
Process-oriented and systems-minded
Comfortable working independently in a fast-paced environment
Interest in the fine wine industry is a strong plus
Compensation & Schedule
Part-Time: Monday–Thursday, 11:00 AM – 3:00 PM
Competitive hourly rate of $25-$27 (based on experience)
Opportunity to grow with a dynamic and expanding company
Job category: General Administration and Other