Deal Desk Coordinator

Role Overview

This is a high-impact operational role within a global Deal Desk function supporting complex enterprise sales and procurement processes. You’ll own submissions from initial intake through final upload, keeping multiple bids, portals, stakeholders, and deadlines moving in parallel.

What You Will Do

You’ll coordinate closely with teams including Product, Security, Legal, Infrastructure, and Finance to validate critical information. You’ll also maintain AI-supported intake and tracking workflows that provide clear visibility into outstanding actions, owners, deadlines, and submission status.

Why It Might Be a Fit

The role also offers the opportunity to build smarter workflows using AI for intake, routing, tracking, quality assurance, and knowledge management. You’ll join a small, detail-focused team where ownership, judgment, precision, and speed are highly valued.

Requirements

• Proven experience managing complex written deliverables against strict external deadlines, ideally within bid/tender operations, Deal Desk, Sales Operations, procurement, GRC, or a similar environment.
• Exceptional attention to detail, with the ability to identify inconsistencies across lengthy documents and verify information before it reaches customers.
• Strong organizational and prioritization skills, with the ability to manage numerous concurrent workstreams without losing track of owners, dependencies, or deadlines.
• Strong stakeholder management skills and the confidence to obtain clear, timely answers from busy technical, legal, security, or business stakeholders.
• Demonstrated AI fluency, including the ability to configure or build AI-supported workflows for intake, routing, tracking, drafting, and quality assurance while understanding where human judgment must remain essential.
• Strong proficiency with Excel and Word, combined with the ability to quickly adapt to different customer procurement portals and systems.
• Excellent written communication skills and the ability to produce clear, accurate, professional customer-facing documentation.
• Comfortable working in a distributed, async-first environment where priorities can shift quickly and live submissions determine the working rhythm.
• A proactive, reliable, and highly accountable approach, with the judgment to escalate risks early and keep stakeholders informed.

Benefits

• Fully remote work
• Async-first environment
• Meaningful impact
• High ownership
• AI-enabled ways of working
• No on-call rotation
• No regular weekend expectation
• Global collaboration
• Growth environment
• Mission-driven work

Tagged as: Deal Desk