About Themis Intelligence
Themis Intelligence builds the Utility Knowledge Base (UKB) and Human-Guided Intelligence (HGI) platforms, redefining how utilities operate.
Our systems transform complex operational data into clear, high-confidence decisions. We design software that empowers grid professionals to think faster, act decisively, and operate with precision in critical environments. Every product we ship is built for real-world performance: reliable, observable, and secure from day one.
We are an AI-first organization, continuously applying modern tools and workflows to improve how we plan, execute, and deliver outcomes.
About the Role
As a Sales Operations Coordinator, you will help Themis move opportunities forward by keeping leads organized, maintaining CRM hygiene, and driving disciplined follow-up across Themis and Survalent sales resources. Themis sells an AI subscription solution into utilities, starting with existing Survalent customers and expanding to net-new targets over time.
This is an early-career role (typically 3+ years of experience) for someone who is highly organized, communicates with professionalism and initiative, and can work cross-functionally to keep pipeline momentum.
In this role, you will
- Manage multiple internal and external projects across different stages and priorities
- Structure and track work in Notion (source of truth), including timelines, deliverables, and status
- Consistently use AI tools to streamline tracking, automate reporting, and improve collaboration
- Maintain dashboards with clear visibility into progress, risks, and dependencies
- Track milestones, dependencies, and key activities to ensure consistent forward momentum
- Run project meetings, capture decisions, and ensure follow-through
- Identify risks and blockers early and coordinate resolution
- Drive alignment across teams and stakeholders, clarifying priorities and escalating when needed
- Support customer-facing projects (pilots, contracts), ensuring clear expectations and delivery
- Work with engineering teams to track and report on progress without managing development directly
- Develop a working understanding of Themis products, customers, and industry to improve coordination and decision-making
- Support presentations or light product walkthroughs when needed
- Continuously improve workflows, templates, and tracking approaches
- Share lessons learned and contribute to team effectiveness
- Operate flexibly in a small team environment
Quality bar
We care deeply about quality because this work represents the Themis brand:
- Professional writing and formatting; proofread before sending
- Clean, consistent reporting with current next steps
- Collateral follows templates/branding; no outdated versions sent
You might thrive in this role if you
- 3+ years of experience in a B2B SaaS environment (Sales Ops Coordinator, Sales Coordinator, junior SDR, or similar)
- Exceptionally organized, reliable, and detail-oriented
- Comfortable working in CRMs with strong pipeline discipline (stages, next steps, activity logging, aging)
- Confident with spreadsheets (Excel / Google Sheets) for tracking, reporting, and basic analysis
- Familiar with B2B sales language and sales process fundamentals (qualification, discovery, demo, proposal, close)
- Able to communicate with professionalism, assertiveness, and initiative—especially when coordinating across Survalent and Themis
- Able to draft clear, concise prospect emails and internal summaries
- Comfortable drafting and polishing sales materials in existing templates
Bonus
- Notion power user (databases, views, filters, light reporting)
- Strong PowerPoint / Google Slides skills (formatting, layout, and polishing in templates)
- Prior exposure to utilities or enterprise software sales motions
What success looks like
- Projects are organized, visible, and progressing consistently
- Teams are aligned and able to execute with less friction
- Stakeholders have clear, reliable insight into status and outcomes
- Customer engagements are coordinated professionally
- AI tools are actively used to improve efficiency and collaboration
- Project management becomes more effective and scalable over time
This is a full-time, permanent hybrid role (four days in-office) reporting directly to the President. The salary range for this role is $75,000–$85,000.
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