Executive Assistant – People, Admin & AI Automation (Freelance)

Role Overview

We are looking for a freelance Executive Assistant to support our team’s administrative and HR management, while automating as many processes as possible using artificial intelligence. You will work directly with the CEO on various topics: HR, pay, accounting, administration, and automation.

What You Will Do

Tasks include onboarding and offboarding, HR and pay management, personnel administration, accounting and invoicing, mail management, access and SaaS management, deadline tracking, expense tracking, document management, founder assistance, and CEO reporting.

Why It Might Be a Fit

We are looking for an extremely organized, autonomous, proactive, and above all AI-native profile, with excellent mastery of Claude and Claude Cowork.

Requirements

• Experience in Executive Assistance, Office Management, HR, or administrative management
• Excellent organization, rigor, and attention to detail
• Advanced mastery of Claude and Claude Cowork, with concrete experience of their professional use
• Ability to design and automate administrative workflows
• Very good mastery of Google Workspace, Notion, Excel, and collaborative tools
• Good understanding of French HR, administrative, and accounting processes
• High autonomy and ability to manage multiple topics in parallel
• Excellent written and oral communication in French
• Absolute discretion and respect for data confidentiality
• Ownership mindset: you identify problems, propose solutions, and implement them

Benefits

• Flexible mission, entirely remote and part-time
• High degree of autonomy in organizing and executing the mission
• Varied problems and concrete responsibilities
• An ambitious and growing startup environment