Office Assistant – Business Development Operations

Office Assistant – Business Development Operations performs a variety of office support tasks to assist the Department of Business Development, formerly Mayo Clinic Ventures and Corporate Development.

Requirements

• Typing correspondence and/or documents
• Preparing mailings
• Photocopying
• Sending, sorting, and distributing electronic and mail correspondence
• Scanning
• Running errands
• Receiving and processing internal and outside materials and documents
• Performing data entry
• Supporting the monitoring and maintaining inventory of office supplies and meeting supplies
• Monitoring and maintaining drop-in workstations, conference and meeting rooms
• Maintaining department/division filing system
• Answering office phones and responding to basic questions
• Assisting with event planning
• Contacting outside institutions for documents and assisting in assigned record management activities
• Preparing professional written communications for internal and external stakeholders
• Reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing
• Preparing IP and agreement related documents for electronic signature workflows
• Utilizing proprietary relational database and various internal and external systems and applications
• Performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools
• Prioritizing and completing multiple assignments within established deadlines, and managing high-volume database task queues
• Strong relationship skills, including effective communication, empathy, collaboration, and the ability to build and maintain positive working relationships
• Clear, articulate, and professional written and verbal communication is essential along with strong attention to detail and obtaining quality and efficient results in a professional, team- and value-based work environment
• Advanced experienced preferred utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools

Benefits

• Multiple plan options for medical insurance
• Delta Dental or reimbursement account for flexible coverage for dental insurance
• Affordable plan with national network for vision insurance
• HSA and FSAs for eligible expenses for pre-tax savings
• Competitive retirement package to secure your future