Executive Assistant & Sales Operations Coordinator

Role Overview

The Executive Assistant & Sales Operations Coordinator will work directly with the Managing Director, managing daily workflows, end-to-end sales administration, invoicing support and agreed property company, family office and content scheduling tasks.

What You Will Do

Proactively manage complex diaries, resolve scheduling conflicts across time zones, coordinate internal and external meetings, assemble agendas, capture actionable minutes, and track follow-up tasks through to completion.

Why It Might Be a Fit

The ideal candidate will have at least 2+ years of experience working remotely in an Executive Assistant, Personal Assistant or Sales Support role, with prior experience working within a digital, growth or creative agency.

Requirements

• At least 2+ years of experience working remotely in an Executive Assistant, Personal Assistant or Sales Support role
• Prior experience working within a digital, growth or creative agency
• Strong self-motivation, time management and proactive problem-solving in a remote-first environment
• Solid understanding of UK business etiquette, communication styles, working hours and standard UK commercial and invoicing practices
• Hands-on experience with WhatsApp Business, Slack and Google Workspace and/or Microsoft Teams
• Hands-on experience with GoHighLevel, HubSpot, Notion or similar agency CRM platforms
• Hands-on experience with Xero, QuickBooks or equivalent invoicing platforms

Benefits

• Dental insurance
• Vision insurance
• Paid holidays