Sales & Administrative Executive (Business Development)

About the role

Industrial & Commercial Facilities Management Pte. Ltd. is looking for a detail-oriented and organised Sales & Administrative Executive to provide administrative and sales support to our Business Development (BD) Department. The role focuses on billing preparation, tender and quotation support, documentation management, and coordination with internal departments and external vendors.

Key responsibilities:

• Prepare monthly recurring and ad-hoc billing listings for submission to the Finance Department.
• Compile supporting documents, including agreements, Letters of Award (LOAs), Purchase Orders (POs), quotations and addendums.
• Update billing records for new contracts, renewals, contract variations and terminations.
• Assist the BD team in collating information for tender submissions and quotation costing.
• Compile site information, including toilet quantities, consumables, equipment, machinery requirements and pricing.
• Obtain, compile and organise vendor and supplier quotations and other supporting documents.
• Attend site visits and meetings with the BD team when required.
• Take and organise site photographs, notes and relevant information for tender and quotation preparation.
• Maintain and organise BD documents, contract records and tracking spreadsheets.
• Liaise with internal departments and external parties when necessary.

Requirements:

• Diploma or Degree in Business, Facilities Management, Engineering, or a related discipline.
• Prior experience in administrative support, sales coordination, billing, tender preparation or a related role will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organisational skills, attention to detail and ability to manage multiple tasks.
• Good communication and coordination skills.
• Able to work independently as well as collaboratively within a team.
• Willingness to attend site visits or meetings when required.

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Tagged as: Excel