People Operations & Office Administrator

Role Overview

The role is responsible for keeping the Madrid office running, including people and office operations. The person will own paperwork, assets, insurance, and suppliers, and work with the gestoría, hub team, and global People team.

What You Will Do

Responsibilities include employee support, HR administration, onboarding and offboarding, company assets and insurance, office and facilities management, visa and mobility support, and HR process support.

Why It Might Be a Fit

The ideal candidate will have 2+ years of experience in HR administration, office management, or a similar support role in Spain, and be fluent in Spanish and English. They should be organized, discreet with confidential employee data, and comfortable dealing with a gestoría and public portals.

Requirements

• 2+ years in HR administration, office management or a similar support role in Spain
• Hands-on with Spanish employment paperwork: contracts, Social Security registrations, personnel files
• Fluent Spanish and English, written and spoken
• Comfort dealing with a gestoría and public portals (SEPE, Seguridad Social)
• Organised across many small tasks with different deadlines — asset lists, renewals, documents
• Discretion with confidential employee data

Benefits

• €32,000 – €36,000 base salary, depending on experience
• Zoomo e-bike – an employee bike to live and breathe the brand, plus a serious staff discount
• Wellbeing – free, unlimited access to online mental health and wellbeing support
• Flexibility – hybrid working, part-time flexibility where the role allows, and two weeks a year to work from anywhere
• Social – regular events run by our Joy Division — pub nights, team drinks, wellness initiatives and more