Senior Bilingual Executive Assistant & Sales Operations Coordinator

Role Overview

The role involves supporting a busy sales professional in the airport ground support equipment industry, taking ownership of scheduling, client communication, vendor coordination, sales follow-up, quotes, orders, deliveries, and daily priorities.

What You Will Do

The ideal candidate will be highly organized, resourceful, and able to anticipate needs, manage multiple priorities, and work independently with minimal direction.

Why It Might Be a Fit

The successful candidate should bring strong judgment, initiative, communication skills, and relevant experience to effectively manage the assistant function.

Requirements

• Proficient level of English (written and spoken)
• Proficient level of Spanish (written and spoken)
• Strong interpersonal and communication skills with clients, vendors, and teammates
• 3+ years of experience as an Executive Assistant, Sales Coordinator, or similar role
• Experience managing schedules, appointments, follow-ups, and client communications
• Experience coordinating clients, vendors, quotes, orders, deliveries, and sales activities
• Proactive, resourceful, and able to anticipate needs and work independently
• Strong attention to detail and problem-solving skills
• Experience using CRM systems, spreadsheets, WhatsApp, email, and other business tools
• Ability to build and maintain organized trackers, workflows, and follow-up systems
• Experience in aviation, airport ground support equipment, or a related industry is preferred
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident
• Accountable, with the ability to multitask in a fast-paced work environment
• Excellent organizational and time-management skills to manage daily operations
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to quickly learn new systems, software, and workflows
• Ability to follow established processes accurately with minimal supervision
• Ability to work U.S. EST (New York) business hours and adapt to business needs
• Interested in long-term career opportunities
• Able to undergo a background check

Benefits

• 100% remote work
• Compensation in USD
• Full-time position with 40 hours weekly
• Great work environment with potential for growth

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