Senior Executive Assistant | AI & Business Operations

Role Overview

We are seeking a confident, highly organised, and tech-savvy Senior Executive Assistant | AI & Business Operations to become a trusted right hand to the company’s leadership team. This role involves leveraging the company’s existing AI-powered operating systems and knowledge base to streamline workflows and work smarter, faster, and more effectively.

What You Will Do

Executive Support & Inbox Management, AI Systems & Workflow Optimisation, Travel, Events & Logistics Coordination, Client & Agency Relationship Management, CRM & Business Administration, Internal Communication & Team Coordination

Why It Might Be a Fit

Personality & Energy, Confidence & Wit, Proactivity & Initiative, Tech Curiosity, Dependability & Adaptability, Commercial Awareness

Requirements

• Proven background as an Executive Assistant, Senior Virtual Assistant, Personal Assistant, or similar business support role
• Advanced experience managing high-volume executive inboxes, calendars, complex travel logistics, and client communications
• Strong familiarity with AI tools (specifically Claude, ChatGPT, or comparable platforms) and comfort operating within an established AI-driven environment
• Hands-on experience using CRM or project management platforms (ideally monday.com)
• Exceptional written and spoken English, with the ability to communicate naturally and professionally with New Zealand clients and stakeholders
• Full availability to work full-time during New Zealand business hours and holidays
• High level of discretion, strong organizational skills, self-direction, and acute attention to detail

Benefits

• Dental insurance
• Vision insurance
• Health insurance
• Paid time off
• Retirement plan
• Learning budget
• Parental leave
• Wellness program
• Remote work flexibility

Tagged as: Project Management